California Meal & Rest Break Policy Template
2026 Edition — Updated for AB 2288 and current Labor Code requirements
A ready-to-use meal and rest break policy template for California employers, with every requirement explained. Customize for your business and reduce PAGA exposure.
Why This Template Matters
Meal and rest break violations are the #1 source of PAGA claims in California. A single missed meal period triggers a $25–$100 per-employee penalty — and class actions can reach millions. This template gives you a legally-sound baseline policy you can customize in minutes.
What California Law Requires
- 30-minute unpaid meal period for shifts over 5 hours (may be waived if shift ≤ 6 hours with mutual written agreement)
- Second 30-minute meal period for shifts over 10 hours (waivable only if first meal was not waived and shift ≤ 12 hours)
- 10-minute paid rest period for every 4 hours worked (or major fraction thereof)
- Employees must be fully relieved of duty during meal periods — managers cannot interrupt
- One hour of premium pay owed for each missed, late, or short meal or rest break
- Timekeeping must accurately capture meal period start/end times
- Meal break waivers must be voluntary and in writing — never coerced
2026 PAGA Reform Impact on Meal Break Claims
Under AB 2288, employers who have a written meal break policy and can demonstrate reasonable steps to comply may qualify for the 15% penalty cap instead of 100% penalties. Having this policy in your handbook is one of those qualifying steps.
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